The purpose of this article is to explain why a Jive Place must use Google Drive as the storage provider in order to be able to take advantage of the Google Drive Storage capacities and the Google Docs integration. Before creating a Jive-connected Place, make sure your Community Manager has already configured the Google Docs integration and that the email you use for Jive has a G Suite user associated with it.
When the above is true, the Jive for Google Docs integration instantly creates a Jive-connected folder on Google Drive. The new folder name looks something like [Jive Group] MyNewGroup.
You can access this content from Jive by moving your existing Google folder into your newly created Jiveconnected Google folder. Once you move and edit the existing Google folder content, the Jive for Google Docs integration synchronizes it and makes it accessible from the Jive Place.
To create a Place that uses Google Documents:
- Log in to your Jive community with an email that has a G Suite user associated with it.
- In your community, click Group (or another type of Place).
- Complete the settings on the Create page.
- Click Create Group.
- Under External File Storage, click Change to set up the storage provider.
- Select Google Drive as your external file storage option.
If your admin sets Google Drive as the default storage, you don't need to change anything.
If you later change your external storage option to Jive, all Google Docs in this Place will be replaced with links to the last known location in Google Drive.
- Click Apply.
- In the Configure dialog box, select Sync Google Docs and Comments to enable all aspects of
this feature. You can also customize what is shared between the Jive and Google folders using the
|Don't Sync Google Docs||This option enables syncing of binary files, but not
Google Docs. You can still create Google Docs
from Jive, but you can only see them in Google
|Sync Google Docs but Don't Sync Comments||This default option ensures that all files and
Google Docs are synced between Google Drive
and Jive, but does not sync comments made in
Jive or in Google Docs.
|Sync Google Docs and Comments||This option provides bi-directional sync of all activity. You can upload binary files or add Google docs in Google Drive (or Jive) and sync them back to Jive (or Google Drive). You can also sync Jive
comments on a Google doc with document-level
comments on the same doc in Google Drive Files
- Select one or more Google Permission Groups. Members of those Google Groups are able to access the Google Drive folders created by this Jive Place integration.
- Click Save, and then confirm it.
- Once you create a new Google Drive folder from a Jive Place, actions taken in one Place are reflected in both locations, such as creating and editing documents and comments, depending on how you set it up in the previous steps.
- Users in this Place can create their own Google Docs.