Overview

Another way to configure Jive for SharePoint is to limit which Jive users can access all of the SharePoint Integrations. Do this by selecting the Jive User Permissions groups that should have access and then specifying all SharePoint connections.

Information

To limit which Jive users access all of the SharePoint integrations, you will want to add permission groups and adjust their default settings. If you uncheck Enabled for Everyone, only the Jive Permission groups you add will have access to SharePoint. You should have already named your storage provider as shown in Creating and Defining SharePoint Integrations.

Process

1. Select Jive Permission groups and adjust the default settings for them.
   
   
   1. Go to Permission Group Overrides and select one or more Jive User Permission groups that you want to access all connected SharePoint sites.
      
      
   2. For each permission group, you added in the previous step, select Enabled > Edit Settings to adjust the default settings that the users in this group will see when they connect a Jive Place to SharePoint. E.g., you can change the default settings for stream integration and allowed SharePoint connections for these users.
      
2. In Allowed SharePoint Connections, select Allow all SharePoint Connections so all users can access every SharePoint connection set up in the Admin Console.
   
   
3. Under Integration Options of Places and Sites, select the default behavior for the SharePoint integration. These defaults will be the only options for users if you also select this option (and deselect other options) in the User Choice Permissions and Remote Document Options sections.
   
   
   • New Site - Storage Only
   • New Site - Storage + Jive functionality
   • Existing Site
     
     
4. Under User Choice Permissions, select how flexible user options should be when creating or modifying Jive places.
   
   
   • Select integration types that you want users to choose from when they create a Jive Place and link it to a SharePoint site. Make sure you at least select Existing Site if you want to link a Jive place to an existing SharePoint site.
     
     
   • Select Choose the parent site collection when creating a new site to give users the ability to add a new SharePoint site to an existing Site Collection of their choice.
     
     
5. Use Remote Documents Options to give users one or more activity types to choose how remote document activity is published in the stream.
   
   
   1. Select Make the stream setting for Remote Documents configurable when creating a new Place to activate the remote document options described in the next step.
      
      
   2. Select one or more of the following types of activity for remote documents. Users can select remote document activity for their Jive Place when creating or editing it.
      
      
      • Hide in Activity
      • Show limited info in Activity
      • Show in Activity
        
        
6. Click Save.
   
   
7. Under User Mapping, select the mapping that makes sense for your environment.
   
   
   • Map users by email address from profile field
     Map SharePoint's users email address to a field in Jive (defaults selection is the user's email address specified in Jive). This can be changed to any string field in the Jive's user info.
     
     NOTE: Custom field (string type) could be added to the user's profile in Jive for the user mapping.
     
   • Map users by user name from profile fields (Domain\Username)
     This option can be used to map by two fields in Jive, one that contains the Domain and one that contains the username. For example, domain and username/email and so on.
     
     
8. Click Save.

Related Article

Creating and Defining SharePoint Integrations